After You're Accepted

Besides your passport, you may also need to apply for a Visitor Visa or Electronic Travel Authorization (eTA), depending on your citizenship, to enter Canada. Find out which document is required for you at the Immigration, Refugees, and Citizenship Canada (IRCC) website.

Visitor Visa

If you need a visitor visa to enter Canada, find out how to apply for one here. Find out the current visitor visa processing times here. It will depend on the country of where you are applying from, not the country of your citizenship.

Electronic Travel Authorization (eTA)

If you are required to obtain an Electronic Travel Authorization (eTA) to enter Canada, you can apply for one here.

Study Permit

At this time, a study permit is not required to participate in ICG-EW as the study period of our program is less than 6 months. Additional information about study permits can be found here.

We’ll send you the link to the FAR form closer to the program starting date. When you have all of your flight details and documents ready, submit the form with your flight information and rooming preferences filled in. Completion of this form is mandatory for all ICG-EW students.

As a participant in the ICG-EW Summer Program, you need to sign and submit a consent package to us (we’ll send you the forms). The package includes giving consent for:

• Outdoor activities
• Expectations of conduct
• Expectations while living in residence
• Use of your image for photos/videos
• Emergencies
• Release of liability, waiver of claims, and assumptions of risks

David Cummings Insurance Services Ltd. (DCIS) administers iMED enrolment. DCIS will email your iMED Card to you at the email address you provide UBC in your ICG-EW registration. Check your inbox and junk-mail folders!

MSH is the claims administrator that provides 24/7 Emergency Assistance, pre-authorizes medical services, and processes and pays claims. If you face a medical emergency call MSH Assistance at the 24/7 call centre number provided on your iMED Card.

iMED is comprehensive medical insurance in case of sickness, injury, or accident. Coverage includes:

• Hospital Inpatient and Emergency Room care
• Outpatient doctor consultation
• Ambulance
• Prescription Medication & more

As with all health plans there are certain exclusions, benefit limits, and conditions. For coverage details refer to the policy wording at the iMED2 website and contact MSH if you have a coverage question.

Local medical clinics in the iMED Direct Billing Network will bill your eligible medical expenses directly to MSH (the iMED claim administrator) if you present an active iMED Card. At most other out-patient clinics expect to pay up front before seeing a doctor or health practitioner.

IMPORTANT! Before leaving a hospital or medical clinic, ask the doctor or the clinic staff for a copy of your “health record” for that visit or a note to indicate the reason you sought medical attention and/or your medical diagnosis. MSH will need that medical information to process your insurance claim.

Free Virtual Doctor Consultation
During your iMED coverage period you can get free virtual consultation with a Canadian doctor by signing up for the Maple virtual care app with your iMED Member Policy Number at getmaple.ca/msh.

If the ICG-EW International Summer Program is cancelled by the university and no alternative program is offered, ICG-EW will refund 100% of the program fees paid (excluding service fees). The university is not responsible for any additional costs incurred by participants, including travel, accommodation, visa fees, insurance, or other personal expenses.

If you can no longer participate in ICG-EW and choose to withdraw, please email cpe.ubco@ubc.ca with an official withdrawal request. Withdrawal does not automatically result in a refund.

General Refund Policies

• Once payment has been received, program fees are non-refundable.
• A 4% service fee is applied to all payments and is non-refundable in all circumstances.
• Refunds may incur additional bank fees, currency conversion charges, or exchange rate differences, which are the responsibility of the participant.
• Approved refunds will be issued to the original method of payment.

Visa Refusal Exception

A refund of the program fee (excluding service fee) may be considered if you are refused a visitor visa, provided all of the following conditions are met:

1. You required a visitor visa to enter Canada.
2. A complete visa application was submitted no later than June 10, 2026.
3. Official documentation of the visa refusal is provided.
4. The program office is notified promptly upon receipt of the refusal.

Visa delays, pending applications, or late submissions do not qualify. Participants from visa-exempt countries are not eligible for visa-related refunds.